How can you Impress Your Visitor with your workplace?

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Digital Document Signing-

What happens when visitors come to your office premises? Are they greeted by the receptionist all the time? What happens when there is no one to greet the visitor? 

Visitor Management System is a process of managing the information of the visitors. It digitally monitors and records information about visitors. So now, it is time to consider a smart visitor management system for your office premises to welcome everyone. 

As a smart visitor management system, sign-in process by capturing images, sending instant notifications, printing badges and collecting signatures all in a few steps

SMART REGISTER FOR SMART VISITORS!!

 

  • Customized Form:-It’s an easy platform, and you can enable and disable options like photo capture, NDA signature, host notifications, etc according to your requirements.
  • Check-In Screen:-The visitor management system streamlines the check-in process by capturing images, sending instant visitor notifications, printing custom badges and collecting signatures all in a few taps on the screen. 
  • Badge Printing:-With the help of a badge printing facility, every visitor can be tracked uniquely without any confusion.
  • Feedback:-Feedback in the form of comments will help you to analyze the real strengths and weaknesses of your organization and manage them effectively in the future.

FEATURES OF VISITOR MANAGEMENT SYSTEM

Host Notification (via multiple channels)

Whenever the visitors sign-in via a visitor management system, in that situation, the host is notified of the visitor’s arrival. It also notifies your employees when their visitors arrive. It gives the host a message about the meeting.

  • Vizitor makes it easy to reach employees and visitors where they are.
  •  Send host notifications via email, SMS and instant notifications.
  • Vizitor PASS can send push notifications that include badge printing.

Digital Document Signing- NDA’s

Maximize the security of your premises by making visitors check-in in NDAs digitally. If your legal document is required, no visitor will be able to sign in without providing their signature.

A non-disclosure agreement (NDA) protects your company’s confidential information. An NDA is useful to make sure that they don’t share it with anyone else. Here are a few examples of when you might use an NDA:

  • Sharing information with a business partner
  • Pitching a  technology to investors
  • Giving employees access to sensitive information that they need to do their jobs

Badge Printing

Get your personalized badge printed instantly for more safety and identification within office premises. High-quality badges are printed instantly. 

Sign-in details on the badge

Badge details correspond with sign-in fields, that most important information prints right on the badges. Display the company name of the client badges, hostname on the interviewee badges and any other details required in offices.

Custom visitors messages

It’s easy to print custom messages on your visitors’ badges- anything too friendly greeting to helpful information.

Pre-register Visitors

Pre-register visitors before they arrive. Select a host and schedule a visit with date, time and location information. Send the visit information to both the guest and the host.

Invite guests individually or in bulk by sending automated requests to Visitors through QR codes via messages and emails to fast-track the sign-in process. Provide check-in details via email even before the visitor arrives.

  • The host can invite visitors using the dashboard. And the Vizitor PASS mobile app makes it easy to invite visitors on the go.
  • Provide sign-in details via email, SMS even before the visitor arrives.

Visitor Insights and Detailed Reports

Capturing visitors data with the help of a visitor management software takes place without human intervention anymore. This means that you can now get unaltered, clean and insightful visitor data that could be useful in providing solutions to your visitor management needs.

With actionable visitor insights at your side, you can see patterns of the time spent on visitor engagements and optimize as you deem fit.

Increases Productivity

On the other hand, product and service quality is also improved when employees are in good health because they are motivated to do better at their jobs.

Conclusion:

People evacuating the workplaces can also make themselves safe through the same system, allowing security. Visitors tend to favor companies that demonstrate respect for their time and effort. Smart visitor management systems like Vizitor, which help create an efficient, secure and positive experience for every visitor.